Facilities Coordinator - Third Party Contractor

Job Profile: Facilities Coordinator – Third Party Contractor

Primary objective of the job: 

• Create a welcoming atmosphere while efficiently managing front desk operations and providing seamless administrative support to the Facilities Team.

Main Duties and Responsibilities:

• Generating Purchase Orders in Workday for goods and services and following up-with the   Finance department to ensure that payments are made for each job.
• Receipt all invoices and ensure payment are made in a timely manner to prevent late payment charges and penalties
• Support the Facilities Administrator with team engagement activities to foster team cohesion
• Managing internal & external relationships, through keeping the communication lines open and providing timely updates on their PO, invoice and payment status.
• Greet visitors in a professional and friendly manner, direct phone calls, take messages, and distribute mails
• Support the Auxiliary Team by managing stock and the distribution of consumables weekly

Academic qualifications and experience required:

• Certificate in Business Administration or related field of study.
• Minimum of one (1) years professional experience in a similar capacity and field. 

Functional Skills:

• Excellent oral and written communication skills.
• Strong customer orientation.
• Excellent working knowledge of Microsoft Office (Excel, Word and PowerPoint)
• Ability to effectively manage professional relationships both internally and externally