Procurement Specialist

Job Purpose:

The Procurement Specialist is the control point of starting the procure to pay process, ensuring transparent execution of competitive sourcing events and negotiating commercial terms to achieve maximum value for money. This includes collaborating with stakeholders to establish demand, identifying and researching sources of supply and sourcing the requirements in compliance to the Group’s Procurement Standards and best practice.

Key Objectives:

• Deliver Maximum Value through Strategic Sourcing
• Strengthen Governance and Compliance Frameworks. 
• Implement a Unified Contracts Management Strategy 

Main Duties and Responsibilities:

• Identify savings opportunities using spend analytics within and across categories to aggregate or standardize repeat spend
• Execute and monitor annual procurement plans for each entity, ensuring alignment with business goals and timely delivery of procurement outcomes.
• Recommend, research, pre-qualify and manage sources of supply as needed to facilitate competitive sourcing, quality and risk mitigation
• Monitor incoming requirements and execute sourcing process using Requests for Quotations/Proposals ensuring all requirements included for facilitate fair and accurate comparisons  
• Facilitate the technical evaluation process with stakeholders and lead the commercial evaluations to advise the business accordingly
• Negotiate pricing and payment terms with suppliers in collaboration with key stakeholders to obtain the best value for money
• Negotiate, and manage contract term to ensure compliance, risk mitigation, and delivery of contractual obligations across all assigned entities and/or categories.
• Collaborate with cross-functional teams, including finance, operations, and legal, to support procurement needs and ensure stakeholder satisfaction.
• Identify and implement process improvements to enhance efficiency, transparency, and standardization across the group’s procurement function
• Maintain documentation and audit trail on all procurement events and report on procurement performance metrics (e.g., savings, compliance, cycle time) to support continuous improvement and strategic decision-making.
• Assist in the adoption and use of procurement systems and tools to drive automation, transparency, and data-driven decision-making
• Stay current on market trends, pricing, and supplier innovations to inform sourcing strategies and procurement decisions.
• Review of Workday active vendor list monthly and collaborate with market teams to update accordingly
• Collaborate with SSC AP to identify and implement actions to ensure the ABC markets are 100% compliant with the PO process.
• Review ABC invoices in draft report on a weekly basis and work with market departments to complete pending actions
• Collaborate with SSC AP to identify and implement actions to improve the ABC vendor payment process.

Academic qualifications and experience required for job:

• Minimum of 5 years’ experience in a professional procurement or supply chain environment, with proven responsibility across multiple spend categories (e.g., goods, services, CAPEX, indirect spend).
• First degree in Business Management, Finance, Operations or equivalent preferred
• Professional procurement certification such as CIPS (Chartered Institute of Procurement & Supply) or an equivalent international qualification strongly preferred.
• Demonstrated knowledge of procurement and supply chain systems, tools, and best practices, including strategic sourcing, contract management, and supplier performance management.
• Experience working in or supporting multi-entity or group organizations is an advantage.